Student Parents

Information about the room

Location: Norwich House

Capacity: The maximum capacity of the Sunflower Room is 36 persons with no more than 32 children at any one time.

Facilities: The Sunflower Room has a kitchen and bathroom facilities attached, a pleasant seating area, and a garden.

For any questions about the room, availability or an event please contact ESW on the details below:

Tel: 01273 877888

Email: [email protected]

Family room

The School of Education and Social Work (ESW) and Sussex Students’ Union is pleased to announce the re-opening of the Sunflower Room (previously the Family Room) in Norwich House on the University of Sussex campus.

The room has been made available for use by student parents, families and family support groups. If you are a student parent who wishes to use the room then please buy the free membership below. Once you have, an account will be created on this booking system. This is where you will make your bookings. A member of the Students’ Union will create your account and you will receive a welcome email to your Sussex email address. This may take up to 7 working days. If you require more immediate access then please email [email protected].

Terms and conditions

The Sunflower Room can be used for child and/or family-orientated events (e.g. parent coffee mornings, children’s birthday parties, etc) when teaching is not taking place. There is no charge for booking the room unless it is left in an untidy state or needs cleaning.
The Sunflower Room is for the use of University of Sussex student parents and their families. You will need the confirmation email of your booking to show ESW and a valid Sussex ID/or ID of the individual identified on your booking.
Pre-approved individuals or groups offering key services to student parents and their families may also use the room.
Room reservations will be handled on a first come - first served basis and can be revoked if they do not meet all requirements set out in these rules.
The person who has made the reservation (or a nominated individual identified on your booking) must obtain a key for the Sunflower Room from York House Security Office, presenting the email confirmation of booking and a current/valid Student ID card. This ID card – or another form of ID - will be retained by York House Security until the key is returned. The key must be returned immediately upon leaving the room to enable access by others. That person must be present at the event.
No smoking, alcohol or illegal activity of any kind is permitted in the Sunflower Room.
Any external speakers, exhibitors, entertainers must be detailed on the booking form.
Soft drinks may be consumed in the Sunflower Room, but the room must be left clean and tidy. Please make sure you clear your rubbish away by using the skips at the back door of the room.
Any decorations, visual aids or other materials used in the room must be removed before leaving.
The Sunflower Room, its kitchen area and toilets must be left in a clean and tidy condition after each event. All rubbish/recycling must be taken away with you; furniture put back in an orderly manner; and the kitchen cleaned. The cost of any damage to the room and its contents, or any cleaning fees incurred as a result of mismanagement of the space, will be charged to the person identified on the booking form.
Repeated failure to return the Sunflower Room to a clean and orderly condition after an event will result in the involved parties being prevented from booking the space again.
Sunflower Room users must check that all doors and windows are securely closed and locked with the lights turned off before leaving after an event.
Please note that there are teaching resources in the room that are not part of general use. Please be respectful and do not access any cupboards. Please ensure all children do not touch the interactive screen.
Sunflower Room users are responsible for undertaking their own safety checks prior to use of the room and garden, and are responsible for the health and safety of all occupants throughout the reservation period. Appropriate adequate adult supervision must be provided for all events.
Those booking the Sunflower Room use the space at their own risk. The University and the School of Education and Social Work accept no liability in respect of any loss, theft, damage or injury incurred.
Commercial use of the Sunflower Room is not permitted under any circumstances.
If your booking is given in less than 24 hours’ notice then ESW cannot guarantee the set-up of the room.
Failure to observe these rules could result in the use of the Sunflower Room being withdrawn by the University.

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