Campaigns Toolkit


Starting and running an effective campaign

Last updated at 23/01/19

What is a campaign?

Campaigning is 'the mobilising of forces by organisations and individuals to influence others in order to effect an identified and desired social, economic, environmental or political change.' The Good Guide to Campaigning and Influencing (NCVO, 2011).

A campaign is not just about raising awareness, it is about making a tangible change to policy, law or behaviour. It is about identifying the cause of an issue and who has the power to change it and mobilising people to organise actions and initiatives to influence the change you aim to achieve.

Campaigning can involve:

  • advocacy
  • mobilising
  • lobbying: direct attempt to influence policy and legislation

Why start or join a campaign at Sussex?

Make your voice heard a bring about positive change!

Sussex is your community so you are in the best position to notice what needs to change. You know best how issues are affecting you and other students, whether that relates to your academic experience, housing or welfare. Students have power and the ability to make a difference whether that is on campus, locally or nationally, from academic issues to environmental and social justice!

Sussex has a long-standing history of student campaigning and activism. In the past, students just like you have enabled big and small changes on campus and beyond.

Student campaigns can make significant changes in the lives of students at Sussex or as part of wider movements. Joining or starting a campaign is also a great way to meet new people as well as to learn and strengthen a wide range of skills.

Get involved, make change happen!

Join an existing campaign

Start a new campaign


What support is available?

Campaigning starts by meeting and mobilising people passionate about a given issue. Sussex Students' Union is passionate about supporting students campaigning about issues they care about and are affected by. The main way we can support this is by helping connect students around issues affecting them. Is there something you'd like to see changed at Sussex or beyond? Don't keep it to yourself. Chances are other students are frustrated by the same thing and would like to make change happen too. Come talk to us and we'd love to connect you with like-minded students.

We can also help you take your campaign further by helping you become a union-recognised campaign, which will enable you to have access to more support including staff support, access to our campaigns fund and other resources. Learn more about the union-recognition scheme and how to apply here.

Last updated at 01/02/19

Campaigning starts by meeting and mobilising people passionate about a given issue. Sussex Students’ Union is passionate about supporting students campaigning about issues they care about and are affected by. Is there something at Sussex you would like to see changed? Don’t keep it to yourself. Chances are other students are frustrated by the same thing and would like to see changed. Come talk to us and we’d love to help you connect with like-minded students.

Know your issue: identifying the problem(s) you want to change

Strong and compelling evidence are the basis of an effective and successful campaign. Before engaging in actions and lobbying, you should make sure you know what's your evidence base.

  1. Can you quantify the problem?
  2. Do you have stories?
  3. What is the cost of action/inaction?

Your campaign should be informed by a clear argument for why things need to change.

Take time to research into knowledge and research that exists about the issue you want to tackle. If you need help with this, our Policy and Research assistant can help you find relevant data and research about your issue.


Developing your campaign strategy

A campaign's failure to achieve change is often due to a lack of well-defined aims and objectives and clear direction. Having a clear strategy is a very useful way to build an effective campaign and to keep you group on track.

Campaign's aim

Once you have started to understand what the problem is and formulated a solution you can create a clear campaign aim which everyone involved can work towards.

You should be able to set out your aim in one sentence encompassing the ultimate purpose of your campaign, the change you want to see and the impact you wish to make. It should be

  • easy to communicate and clear to understand
  • realistic and achievable
  • targeted

In order to have a realistic aim you need to:

  • understand the context and environment you are starting your campaign in so you can build the capacity to create change
  • understand who holds to power to make change happen

Campaign's objectives

Objectives are the changes you will need to see to contribute to achieving your overall aim. You may have multiple objectives, each of them being stepping stones towards your aim.

Campaign Strategy Planner ›

Last updated at 01/02/19

After identifying and understanding the issue(s) you want to changed and developing your campaign strategy, you should have a clear vision of what you want to achieve. You can now move on to planning your campaign.

Framing your campaign

You need to understand your audience. Understanding the way people think and make decisions about issues is crucial to change opinions and convince people to take the actions you want them to.

Branding is one important way of influencing people's attitude towards your campaign:

  • think carefully about your campaign message
  • think about what language you are using
  • keep everything simple
  • Frame your issue with a clear narrative
  • Be creative

Targets and Allies

When establishing the aims of your campaign you will have identified whom you will target - the people and decisions you want to influence - and who might be able to help you in this process.

Targets

Think about and map out who has the power to make changes? This might be:

  • the university senior management, VC
  • University committees, academics
  • University services (Library, ITS..etc)
  • Students' Union Council
  • Government? MPs
  • Local Council
  • Local Organisations or businesses (i.e. bus company, letting agents...etc.)
Allies

If your issue is widely and deeply felt, you will not be alone, identifying people and groups who agree with your aim and getting them on board is a powerful and effective way to getting closer to achieving your aims. Allies might be:

  • other student campaigns, societies or groups at Sussex or beyond
  • Elected officers and the Students' Union, the NUS
  • student media (the Badger, URF, UniTV, the Channel)
  • student reps
  • Local/national media
  • local/national/international organisations or charities, parties, politicians

Resources

What do you have? What do you need? Finance isn't everything in campaigning. Plan for what you'll need to achieve your objectives in terms of:

  • staff & student support/people power
  • SU, NUS other SU's support
  • support from your members, including their skills (i.e. design, research, writing, communication, negotiation)
  • Finances and equipment

Involving your members

Active participation of your members is key. You can build a movement alone! Don't simply seek to educate people, get them involved.

  • set up organising groups (i.e. Facebook group/chat, whatsapp chat)
  • organise meetings
  • have one to one contact with your members
  • Communicate progress and success

Last updated at 01/02/19

Communication

Communication is key to effective campaigning. Not only does it help to raise awareness but also allows to build momentum for the campaign, keep your audience engaged and encourage more people to become engaged. There are loads of ways of communicating with your audience, targets and allies about your campaign and progress

Social media

Using social media is a great and easy way to raise awareness and keeping people updated about your campaign. It can moreover be used to directly target and lobby those who have the power to influence the change you want to see and expose them to your audience.

Some of the social media outlets you might want to use include

  • Facebook
  • Twitter
  • Instagram
  • Snapchat

Tips:

  • Use visuals and be creative
  • Use hashtags
  • Think of the time of day you're posting

Equality and Accessibility

Inclusivity is something the Students’ Union cares about a lot and what it really means for campaign groups is that their activities should be open, welcoming and accessible to all kinds of student. This not only means that more students feel able to take part in more activities, but also that your campaign has a better chance of being popular and successful.

When planning any events, meetings or activity, it’s good to ask yourself the following questions to help make sure your campaign in intersectional and inclusive.

Becoming a union-recognised campaign

Last updated at 13/05/20

The Students’ Union exists to represent students’ interests both within the University and the wider community and campaigns on relevant local, national and international issues. We want to support students in creating the change they want to see the This is why we encourage autonomous student-led campaigning

To assist students in campaigning, we provide Union recognition for a number of student-led campaign groups.

Last updated at 13/05/20

By becoming an official Union-recognised student-led campaign, you will have access to more support and resources including:

  • staff support
  • access to the campaigns fund
  • campaigning materials
  • use of facilities and use of our logo, available to help you make a bigger positive impact through your campaigning work
  • Right to reserve a table at both the Freshers Fair and Refreshers Fair, which is a great opportunity to get students involved in your campaign.
  • Campaigns room: we have a campaign room which can be used to store minimal campaign material
  • Rooms: the Students' Union has 6 room available that can be booked for meetings or other activities.

By becoming Union-recognised, your campaign can have a greater impact. Where possible, the Students’ Union will provide support with promotion for campaign-related activities, giving you access to a wider reach. By making your campaign Union-recognised, you are creating more opportunity for students to be involved in whatever capacity they want to be or are able to be. Campaign groups can be really accessible and inclusive communities, in which everyone can find their strengths, contribute their skills and be involved!

Last updated at 13/05/20

Becoming a Union-recognised campaign is really easy! You can apply by completing our Campaign Outline form. Completing a campaign outline is a very useful way to help you clarify your campaign aim and objectives and ensure these are clear and achievable. It is also a useful tool for keeping your campaign focused and on track. Furthermore, Campaign Outline Forms are essential to ensure that all Union-recognised campaigns have a clear set of aims and objectives. This is so that the Union are aware of what it is you’re trying to achieve, and the members considering applications have all the information they need to make a decision.

To download our campaign outline form, click here and make a copy of the document to fill it out. Once completed, send it to Roxane, the Campaigns and Community Organising Lead at [email protected] It will be forwarded to the Students' Union's Executive Committee for consideration.

Once a decision is made, you will be contacted with the outcome.

If you would like to talk to our Student Voice Manager about how to fill out the form, or for any other questions, please email [email protected].

Last updated at 13/05/20

All campaigns groups that are Union-recognised are approved at one of our democratic committees to ensure decisions are representative.

Approval of any new campaigns is entirely the decision of the members who sit on Executive Committee, but reasons why a campaign may not be approved could include:

  • The campaign aims and objectives aren’t clear enough. In this case a staff member will be able to help clarify your aims and objectives and the form can be resubmitted.
  • The campaign, or any of its aims and objectives could be seen as Ultra Vires. Ultra Vires is a phrase used legally to mean anything beyond our stated aims – both of the Union and of recognised student groups. Legally we are not allowed to make any ‘ultra vires’ payments, so we cannot resource in any way a campaign that is not achieving the stated aims of the Union. This includes but is not limited to; staff time, funding, campaign materials.

Campaigns Fund

Last updated at 17/09/19

The Sussex Students' Union has a pot of money specifically dedicated to support students putting on campaign initiatives, ideas and events.

The fund is here to support our students campaigning for change on the issues you care about. You can apply for funding for costs for posters, training, transport, accommodation, craft material, or other relevant campaigning costs.

Any Union-recognised campaign led by students at the University of Sussex, IDS or BSMS can apply for up to £100 from this fund.

Last updated at 10/09/19

Click on the button below to apply to the campaigns fund. The link will take you to a quick form which will ask you to share information about your campaign event, idea or initiative.

Rules:

  • You must submit this form at least 10 working days before the event.
  • There will be no reimbursements, please ensure you have approval before spending.

The campaigns fund can cover campaign related costs for (list not exhaustive):

Your responses will be sent to the Union's elected officers who will check that your idea fulfills the eligibility criteria for our campaigns fund and isn't illegal or otherwise dangerous.

We will aim to get back to you as soon as we can with information about your application.

If you have any question about applying for campaigns funding or want your group to become a union-recognised campaign please contact [email protected].

Apply for Campaigns Funding ›

Please note that:

  • If you are planning to hold an event you will have to submit a risk assessment at least 10 working days before the event.
  • If you are inviting an external speaker (i.e. someone who isn't a staff or student at Sussex) you need to submit an external speaker form at least 10 working days before the event.

You can contact Roxane at [email protected] for any questions about applying to the campaigns fund.

Last updated at 17/09/19

Any Union-recognised campaign led by students at the University of Sussex, IDS or BSMS can apply for up to £100 from this fund.

Remit

To fund initiatives, events or projects that relate to a student-led campaign at Sussex for the benefit of students.

Rules

  • There will be no reimbursements, please ensure you have approval before spending.
  • You must submit this form at least 10 working days before the event.

The campaigns fund can cover campaign related costs for (list not exhaustive):

  • Posters, flyers and online ads,
  • Craft material (such as paints, banner material, etc.)
  • Speaker travel and fees
  • Training fees
  • Transport to events or training
  • Accommodation, travel and expenses for conferences
  • Snacks and food

The campaigns fund will not cover costs for:

  • Alcohol
  • Activities or events aimed primarily at non-students, or that do not directly related to Sussex, BSMS or IDS students as students. This is due to Charity Law restricting what Union funding can be granted for.

Last updated at 08/01/19

The University of Sussex Student Union is a registered Charity, and is required to follow UK Charity Law and Regulations. This restricts what activities and campaigns the Union can and cannot fund or support.

As a Union we cannot support or fund activities or campaigns that go beyond our stated aims as a Charity. Any activities that go beyond our stated aims are termed 'Ultra Vires', or beyond our power.

In essence, this means that the Union can only support or fund campaigns or activities on issues that affect our students as students. Unfortunately, we will not be able to approve your application for funding for an event or campaign if it is deemed to be Ultra Vires.

Please do contact us with any questions you have about Ultra Vires or your application to the campaigns fund. We're keen to support you putting on events and make your idea about a great campaign happen.

Room and resource bookings

Last updated at 14/08/19

There are a variety of meeting rooms and resources available in Falmer House that affiliated groups can book for free.

Campaigns have a log in to the Falmer House room booking system. If you encounter any issues logging in or need help navigating the room booking system, contact Roxane ([email protected])

The rooms and resources are managed by the Students' Union Info Point. Find them on the ground floor entrance to Falmer House, or email them on [email protected] for more information.

Make a booking

Log into the booking system

View the schedule and availability without logging in.

What rooms are available?

Falmer House rooms

Falmer House rooms and resources are available during term-time from 7am to 12am on weekdays and 11am to 12am on weekends, and from 9am to 5pm on weekdays outside of term time. For bookings outside of these times please contact the Events team. [email protected]

Mandela Hall - First floor of Falmer House. Wooden floor. Capacity - 600

Mandela Balcony - Second floor of Falmer House. Wooden Floor. Please be aware Mandela Hall bookings have priority so if your event needs silence or is noisy then book out Mandela Hall as well.

Debating Chamber - First floor of Falmer House. Wooden floor.

Common Room - First floor of Falmer House. Bookings have to be confirmed as suitable before confirmed. Space cannot be given exclusively and access is require at all times.

Meeting Room 1 - First floor of Falmer House. Wooden floor. Chairs available. Capacity - 60

Meeting Room 2 - Top floor Falmer House. Carpeted. Tables & chairs. Capacity - 30

Meeting Room 3 - Top floor Falmer House. Wooden floor. Tables & chairs. Capacity - 12

Meeting Room 4 - Top floor Falmer House. Wooden floor. Tables & chairs. Capacity - 24

Meeting Room 5 - Top floor Falmer House. Wooden floor. Tables & chairs. Capacity - 10

University Lecture and Seminar Rooms

The Students' Union are not able to book University rooms on behalf of student groups. Using University rooms is free but you may be charged for extra porter cover when necessary or for things like cleaning or security.

Request a room bookings for your group online here: http://www.sussex.ac.uk/ssro/roombooking.

View University room booking schedule »

The Meeting House

The Meeting House has the Quiet Room available for Students' Union groups on weekdays from 5pm to 9pm during term time. It seats up to 85 people. Social events are allowed in the Quiet Room but they have to be fairly sedate. They do not allow noisy events or parties where people will be consuming large amounts of alcohol although drinking in moderation is ok.

There is no charge for Students' Union groups using the Quiet Room on weekdays. There is a charge to book the room on Saturdays.

The Chapel is a sacred space which they try to keep available for people in need of a spiritual/quiet space.

There is a projector and screens available plus an elderly TV and video.

The Meeting House's kitchen is available for making hot drinks and students may use the microwave to reheat cooked food. It is not available for catering for events on campus or preparing meals from scratch.

Bookings must be made with the Meeting House Administrator, Janine Thorogood - [email protected] or 01273 678217.

Risk assessments

You need to complete a risk assessment for any particularly ‘risky’ activity, such as those involving alcohol, physical activity, electrical equipment, food or large groups of people. This is compulsory for any Students’ Union society or student group - as an event leader, you are liable for any incidents that may occur, and a risk assessment is a great way of demonstrating how you will control any potential hazards. This isn’t meant to sound scary; it should help your event go smoothly and is protection for you in case something goes wrong, you can prove that you have thought through things and planned your activity properly.

You do not have to fill in a risk assessment for events that are covered within our generic risk assessment, take a look at the risk assessment first to see if you are already covered.

Remember that the Students’ Union events team are on hand to help every step of the way! For any advice or support, find us in the Union Hub, get in touch at [email protected] or give us a call at 01273 873874

We need Risk Assessments at least 2 weeks before an event.

Last updated at 14/08/19

Resources available to all student groups

We have a number of resources available for all students through the room booking system

Union Info Point resources - To collect from the Union Info Point.
  • 2 Bluetooth Speakers
  • Boom Box
  • 2 Extension Reels (20m)
  • 2 Extension Reels (30m)
  • 2 Extension Reels (45m)
  • 20 litre hot water urn - for use with hot water only. Makes about 80 cups of hot water - supply your own tea bags/hot chocolate powder, coffee granules etc.
  • 2 Keyboards
  • Mini PA System
  • 12 Music Stands
  • Projector
  • Projector screen & case
  • 10 green tables
  • 6 white tables
  • Gazebo - Union branded gazebo with roof.
  • Cake Sale Stalls (Library Square) - This entitles you to a space in library square for a cake sale.
  • Cake Sale Stall (Outside Falmer House) - This entitles you to a space for a cake sale outside Falmer House. Tuesdays are not available due to the Market.
Reception Resources - To collect from reception
  • 6 A3 whiteboards (including pens)
  • 12 A4 whiteboards (including pens)
  • 1 A3 A-Frame Chalkboard
  • 2 blackboard bunting strings
  • 4 table top chalkboard
  • (chalkboard pens and cleaners available at Reception)
  • 1 plastic jug & 12 plastic cups in a plastic tub. Please wash up the jug and cups before returning.

Log in to the booking system

View the schedule and availability without logging in here.

Resources available to campaigns only

Campaigns camera

We have a camera (along with a tripod and microphone) available for campaigners to use to photograph or film content for their campaigns. To book it, please contact Roxane at [email protected]. Make sure to book the camera in advance of the event or project you need it for to ensure it is available.

Organising events/actions

Organising events or actions can be a great way to raise awareness of your campaign and of the change you are aiming to achieve, engage with other students or gain support.

Events can range from hosting workshops, speakers, a film/documentary, fundraising events.

Last updated at 20/08/19

When planning events you should think about the following steps:

  • Decide what you want the event to achieve, what format it should take and who it will be aimed at. How is it helping you achieve your campaign's aims and objectives?
  • Don't do everything alone, involve your campaign's members and arrange roles according to people's skills and availability.
  • Speak to your members – they may have valuable advice to offer and experience you can use
  • Where and when do you want the event to take place and how will you pay for it?
  • Do you need any specialised equipment or professional expertise to run the event?
  • How are you going to advertise and promote the event?
  • Have a follow-up meeting after the event to assess what went well and what you could do differently next time

Look at our ‘How to Organise an Event Guide’ for all the advice you would need to create successful student-led events.

Remember we are to support you. For help or advice, get in touch with Roxane ([email protected]), our events team ([email protected]) or come and see us in Falmer House.

Last updated at 20/08/19

Safety is a crucial part of any event you do and needs to be thought about carefully. This is particularly important when it includes events with food, alcohol, trips or anything involving an external person to the university. Please see the Health and Safety page for information, guides and risk assessment templates.

Last updated at 20/08/19

Setting a budget is vital if your event is going to cost anything.

Think hard about what you want to spend money on – for events, venue and publicity are quite often two big costs, but you might also be paying bands or speakers, covering transport costs, hiring equipment or providing catering.

Shop around and ask for quotes from companies – remember we have a number of free venues on campus, sound and staging equipment, and experienced staff members you can call on for advice.

For trips your biggest expenditure will probably be transport and accommodation but again, think about extras like toll road charges, food, petrol, entry prices to attractions and so on.

Look at the cheapest method of transport, it may be easier to drive but you might get a better deal buying group train tickets or using coaches.

Once you know how much money you need you can look at your income. If you’re putting on a ticketed event then you should think about how many tickets you will need to sell to break even – you should not set your break even ticket sales at maximum capacity.

When planning your event/trip it is important to publicise and market your event well in advance to make sure that you make those all important ticket sales. Selling your tickets with us is a great way to make the whole experience of selling tickets completely hassle free for you and allows students to buy tickets at any time online. Use this simple budgeting form to help you plan ticketing and income.

Your group may need to hold a fundraiser or two to pay for things or you could apply for funding, both from the Union and other sources.

Last updated at 20/08/19

Falmer House

There are a number of spaces within Falmer House that can be booked within the Students’ Union, with capacities ranging from 20-500. These can be booked using your login information on the Students’ Union room booking system.

USSU Outlets

The Students’ Union also operates multiple outlets on campus that can make great venues for an event. This includes three bars (Falmer Bar, Northfield and The Clubhouse) and a café space (Room 76).

For more information on USSU venues look at our outlets page. The cost of hire for student events is generally free, though this does vary for non-students so we advise you refer to our hiring prices for spaces and various equipment to help your event.

USSU venues booking and catering requests can be made here.

Other campus locations

There are a number of spaces within the University that may be used as event venues, including lecture theaters and teaching rooms (though again, consider the size and scale of your event). These are subject to risk assessment and other health and safety considerations. To check availability and book University rooms use your ITS login on the university room booking system.

For larger scale events, the Attenborough Centre for Creative Arts (ACCA) offers a world-class venue and contemporary arts space on campus with numerous multi-purpose rooms and the capacity for professional tech support and facilities. There are costs associated with booking the ACCA, speak to the Events team for more information on [email protected]

External venues

You might like to consider using a completely external venue for an event, either in Brighton or further afield. Depending on the nature of the event, costs will vary immensely if using an external venue, so we recommend asking for advice before booking anything of substantial cost or offering up significant deposits. The Events team are able to offer advice on venues that have been used previously or may be suitable, contact [email protected] for more information.

Last updated at 20/08/19

You need to complete a risk assessment for any particularly ‘risky’ activity, such as those involving alcohol, physical activity, electrical equipment, food or large groups of people. This is compulsory for any Students’ Union society or student group - as an event leader, you are liable for any incidents that may occur, and a risk assessment is a great way of demonstrating how you will control any potential hazards. This isn’t meant to sound scary; it should help your event go smoothly and is protection for you in case something goes wrong, you can prove that you have thought through things and planned your activity properly.

You do not have to fill in a risk assessment for events that are covered within our generic risk assessment, take a look at the risk assessment first to see if you are already covered.

Remember that the Students’ Union events team are on hand to help every step of the way! For any advice or support, find us in the Union Hub, get in touch at [email protected] or give us a call at 01273 873874

We need Risk Assessments at least 2 weeks before an event.

Filling out the Risk Assessment

In the risk assessment template that we ask you to use, there are 5 tabs that you need to consider;

  • Every risk assessment needs Tab 1 (Front Cover) and Tab 2 (Risk Assessment Details) filled out.
  • Tab 3 (External speaker details) is for external speaker forms (see the external speakers procedure for further details) and needs to be completed if you are inviting anyone from outside the University to speak to students.
  • Tab 4 (Generic food risk assessment) is to be read through if your event is having food.
  • Tab 5 (Food allergy information) is to be completed with all food and allergen information- this is a legal requirement.

What to Write:

Please fill out your risk assessment with as much detail as you can.

Have a look at these example risk assessments to get an idea of what you need to do.

Hazards

Hazards are the risks that you must be aware of when planning an event. Examples of common hazards are; slips trips and falls, fatigue, food poisoning, heavy equipment, uneven playing surface and disorderly behaviour.

Please write as many hazards as you can think of that are appropriate to the event.

Controls

Controls are the factors which mitigate the risks (and hopefully make the event less risky!).

Examples of common controls may be; using safety equipment, following food hygiene procedures, keeping the walkways clear, having an emergency contact number.

If you are struggling to think of hazards or controls, take a look at these guides. If you are still unsure, come and speak to the events team.

Food

  • Any bake sales must comply with the Students’ Union food hygiene regulations, and a full list of allergen information must be on display during your event.
  • You cannot prepare any other food for consumption, distribution, or selling, due to health and safety regulations.
  • If you are using external caterers for your event, they will need to provide a copy of their public liability insurance, as well as evidence of their food hygiene certification.

Alcohol

  • Events should not be run with the focus on excessive drinking.
  • Events should be run in accordance with the Students’ Union alcohol policy.

Safety

  • Accidents and/or near misses should be reported to [email protected] within 24 hours of your event.
  • You should carry the contact numbers for campus security during your event, both non-emergency (01273 678234) and emergency (01273 873333)

Last updated at 20/08/19

We encourage societies and student groups to come up with ways to raise money or awareness - however when it comes to food handling such as bake sales there are a few things you need to keep in mind. Below are our guidelines on handling food.

Food at Events

Food safety regulations in the UK require any food at an event to be prepared in a safe environment, which can demonstrate appropriate food hygiene certificates, public liability insurance, and other relevant documents. This means that student groups are not allowed to cook, sell or distribute food as part of their event or activity. The easiest (and safest) way of offering food is to use professional caterers, which will incur a cost, but means that your event can run safely.

If you’re planning your event within the Students’ Union in Falmer House, we’re contractually obliged to use our in-house caterers, Blend. They are based in Falmer Bar, and can offer a wide range of hot and cold food options for all your needs. They’re also happy to offer bespoke dishes if you have something specific in mind.

If it is essential to the event that you use an external caterer that isn’t Blend, you will need to gain permission from them. To do this, speak to the events team.

For events taking place on campus outside of Falmer House, the university have an exclusive contract with Sussex Food. The same applies with these buildings; any external catering will have to be approved. Once again, speak to the events team about this.

Last updated at 20/08/19

Bake sales are an exception to this rule; you’re welcome to prepare and sell baked goods as part of a fundraiser, or simply as part of a larger event. When you host a bake sale, you’ll need to provide a full list of allergen information for each of the items. This is a legal requirement, and ensures that anyone with allergies is aware of the full ingredients in each food item.

Last updated at 20/08/19

If you are organising an event with food (including bake sales) you must submit a risk assessment to [email protected] A template can be found here. If you have any doubt about what you need to do, just pop into the Events Team (Union Hub, Falmer House) and we can help you.

Last updated at 20/08/19

Designing posters/flyers

Website such as Canva provide to create publicity material for your campaign or events. Our communications team can furthermore help Union-recognised campaigns with designs, logos and branding. Get in touch with Roxane ([email protected]) if you would like to discuss any design ideas and project. Make sure to get in touch at least 10 working days before your design is needed to ensure we can create our desired project on time.

Getting Posters & Flyers Approved

Posters and flyers must be approved and stamped in the Union Hub, otherwise they will be removed. A maximum of 10 posters can be stamped.

Where can Posters be Displayed?

  • Falmer House: Common Room, Bottom of the Falmer House Stairs (outside Sussex Student Lettings), Falmer Bar, Room 76, Northfield Bar
  • Doctor’s Orders Café in the Brighton and Sussex Medical School building.
  • Outside the John Maynard Smith Lecture Theatre.
  • Lancaster House reception
  • York House (in the corridor by the computer room)

Posters placed elsewhere on campus must seek approval from the reception of each building. You cannot place posters on brickwork, walls, floors, windows, doors or trees anywhere on campus

Please don't use bluetac on brickwork.